Project Management Software Alternatives Compared

Are you trying to make a decision about which project management or collaboration software to use for your business?

We love using Basecamp for its mind-bending simplicity, but it still leaves much to imagination. So what we did was put the most popular hosted software options under the microscope and compare must-haves and other essential features, such as mobile compatibility, price, and more.

 
Compare project management software

We have the full list of collaboration tools we use to manage remote teams on our blog here.

 

Here are the contenders:

Listed from most popular to least popular based on Alexa rankings

Basecamp –  simple to use and very popular. One of many popular products that fly under the 37 Signals banner.
Zoho Projects – a wide range of applications available on top of project management including CRM, calendar, chat and a wiki. Over 3 million users.
Freshbooks – a very popular invoicing application that includes time tracking, task and project management. Over 2 million users.
Central Desktop – 425,000 users, includes real time integration between Microsoft office and the central workspace.
Manymoon – A project management tool focused on integration with Google Apps, recently purchased by Salesforce.
Deskaway – includes timesheets, calendar, contacts and a micro-blogging status update feature.
Smartsheet – project management, CRM and other features based around using online spreadsheets.
5pm – very colorful interface, and lots of features including time tracking, contacts and an iPhone app.
Teamworkpm – includes time tracking, contacts and calendar.
activeCollab – includes invoicing, time tracking and email reports.
Ace Project – some HR and expense management features.
Teambox – includes a twitter style updates feature.
Feng office – includes time tracking, calendar and contacts.
Huddle – integrates with Microsoft office so you can save Microsoft files directly to a shared workspace.
Comindwork – includes Gantt charts, and a business wiki.
Nozbe – project management based around the David Allen “Getting Things Done” methodology.
Harvest – focused on invoicing and time tracking, a competitor to Freshbooks.
Wrike – some unique features such as the ability to create and update tasks via email and timeline view of project plans.
Goplan – includes a twitter like activity stream.
EGroupware – Consists of multiple installable applications and includes a calendar app, address book, eMail, project management, timesheet and others.
Clarizen – many features including budgeting, billing, Gantt charts.
Hyperoffice – has a hosted email service and contact management.
LiquidPlanner – project scheduling, time tracking and lots of graphs and analysis.
Severa – includes CRM and invoicing.
Xtrant – is a cloud-based project platform that lets you share files, tasks and conversations in one secure online space to reduce email noise, increase accountability, and keep everyone on the same page.

 

And here are a few more hopefuls:

TeamWork Live, Nirvana, Intervals, ProWorkflow, Teamly, Glasscubes, Copper, Workspace, Tenrox, Journyx, Clientspot, Vertabase, Celoxis, 24sevenoffice, PlanDone, Teameffect, Attask, Workzone and Proofhub.

 

Some notes about this list

This is only hosted SaaS online project management software. There are other open source projects however these will not be hosted set and forget solutions (you have to install them yourself), so we haven’t included them on this list.

We have also not included products more focused on CRM or products that are more bug tracking focused such as Jira. We also excluded sites that did not have their pricing listed on the site. We know that the ranking of sites is not completely accurate, but it’s the best we could find. Compete or Quantcast are other alternatives for ranking sites but we decided to use Alexa.

 

Project management software comparison table

We have started an open Google document with a list of all SaaS project management providers here. Please add any project management software that you feel is missing on this list.

 
About the Author:

Rob Rawson is a co-founder of Staff.com, a global recruitment platform where you can access very talented staff at affordable rates. They also have a technology called Time Doctor a productivity software that helps keep track of your team, even when working from home.

Rob resides in Sydney, Australia but can also be found in major cities around the globe, like Paris, Kiev or San Francisco.

Find Rob on Google Plus

140 Comments

  1. Domip July 18, 2014

    Nice review, i have been using Eylean for a while and it rabsolutelly fits all my requirements. if you are looking to apply scrum and kanban methodologies, i recommend you look it up http://www.eylean.com

  2. Sandeep July 11, 2014

    I would like to suggest a new project management software http://www.workasteam.com.

  3. Elena June 24, 2014

    Give a try to Comindware Project (http://www.comindware.com/project/ ). Project Management software allowing priority-based planning automation, real-time Gantt-chart, resources allocation and a bulk of collaboration options. It delivers less complexity than MS Project, but way more powerful than Basecamp.

  4. Dave June 17, 2014

    Hi,
    Great article with extensive list of tools. But I would like to suggest SwiftPPM from Digite, a comprehensive program and project portfolio management solution for an organization. Its rich set of features including task, defect, issue, timesheet, custom reports and many others along with wide integration capability have proved it to be the most worthy among various PM tool.
    Visit http://www.digite.com/products/swiftppm.html to learn more !

  5. Garigo June 17, 2014

    Thank you for the list! However, if some software remains references in terms of project management software, other software have emerged using new technologies. I’m precisely thinking about Beesy for iPad and web. It’s a project management software for small to medium business or individual workers too. It has shared note and shared projects features that enables great communication and automated delegation that homogenize the organization within projects. It is pretty powerful you should have a look at it ;)
    http://www.beesapps.com/ipad-project-beesy/

  6. Sandy June 12, 2014

    Wonderful share,but now I am using called Efficient Calendar Network,good project planner can scheduling,assignment,progress tracking,reminder,etc,only need to focus on the project,the software will handle the rest.
    http://www.efficientsoftware.net/business-calendar/

  7. Allie Cook May 29, 2014

    I would like to vote for proofhub project management software. http://www.proofhub.com/

  8. Robin May 21, 2014

    Great article! I’m a freelance photographer that prefer to use http://www.thrivesolo.com

  9. Eva Kiszka May 5, 2014

    Collabtive is not only available to install on your own server, but also hosted as SAAS.
    It’s for SMBs – easy to use, nice to look at.
    Features: Projects, Milestones, Task lists, Files, Messages, Email notifications, Role-based permissions …

  10. Scopidea May 5, 2014

    Scopidea project management techniques and project planning tools are useful for managing any tasks in which different outcomes are possible.Scopidea offering great solution about project management tool , project managment , project management software at one place , For more detail visit us @

    http://scopidea.com/

  11. Sahil May 2, 2014

    Hey Rob,
    Check out Brightpod, a super intuitive pm tool to help teams focus and get things done – http://www.brightpod.com

    Sahil

  12. Sebastian May 1, 2014

    This is great. Tried using some of the softwares listed above and I was not disappointed! I also used George’s suggestion and it was good, had no problems with it. Sebastian

  13. Rick Stewart April 28, 2014

    A very extensive and descriptive list, great job! We also offer a complete timesheet and billing software. It’s also a web-based solution ideal for companies that sell time and it’s also great for freelancers. http://abaksoftware.com

  14. rimba April 25, 2014

    New comer is http://www.freebasecamp.org

  15. Paul April 11, 2014

    Nice review, my company is in the searching process right now and we have tested most of those in your list. Right now we are on Twproject which is quite impressive, I don’t see it in your list so you may want to check it. It includes time tracking, project planning an bug tracking. In case someone is interested here is the link http://twproject.com/

  16. David Rogers April 7, 2014

    A very comprehensive list and a great review. I had been an oldie with Wrike, however, with our expanding international teams, i had to shift to 5pm for its flexibility and comprehensive support with Gantt charts. Best
    Charted Alliance

  17. Rana Porter April 3, 2014

    Hi, Check another service http://www.oogwave.com, we built for SMBs. Simple to use, easy to adopt. For ideas, files and task collaboration. Available to discuss more anytime. rana.porter@oogwave.com (solution specialist, Oogwave)

  18. George March 4, 2014

    Nice review! I would like to suggest another Free online project management and collaboration software called iCoordinator Free. It comes with the project planner, 1 GB free document management area, time tracking, contact management etc. You can read more and register the free online portal here. Hope this helps someone.
    http://www.icoordinator.com/en/blog/Free-Project-Management-Software

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